How to Make a Resume for a Job [Professional Writing Guide]

Landing an interview is a race against the clock-dozens of job seekers have already written their resumes and applied for *your* dream job.

How to beat them and land that position?

Either you make an effective resume for your specific situation:

    Or, for the rest of you, keep your chin up as you scroll on down. Let’s get started with our step-by-step guide on how to make a perfect resume.

    One of our users, Nikos, had this to say:

    [I used] a nice template I found on Zety. My resume is now one page long, not three. With the same stuff.

    This is how to write a resume:

      Here’s a step by step guide on resume writing:


      Choose the Right Resume Format

      You can’t just start writing a resume by putting your info into the resume template all willy-nilly.

      Instead, first select from the standard resume formats:

      Reverse-chronological format
      Pros: Traditional resume style, familiar to potential employers.
      Cons: Very common, not the most creative resume design format.
      Combination format
      Pros: Great for experienced pros and career changers for highlighting transferable skills.
      Cons: Uncommon, not as familiar, not recommended for entry-level job seekers.
      Functional format (skills-based)
      Pros: Entry-level job hunters can emphasize skills over lack of experience.
      Cons: HR managers may think you’re hiding something.

      Most job applicants will likely want to choose the reverse-chronological resume template:

      The chronological resume is a traditional resume format which emphasizes your duties, experience, and work history. You’ll list your most recent positions first, and go back through past jobs in reverse-chronological order from there. As the standard resume format, it tends to be the easiest to read and scan.


      Add Your Contact Information and Personal Details

      A career diplomat knows what information should be given and which to hold back.

      Likewise, on a great resume contact information section, there are items which you must include, personal details that are recommended, and some data which you should definitely leave out:

      Necessary Contact Information

      Name: First name, last name (middle name optional).
      Phone Number: Personal cell phone preferred over home phone number.
      Email Address: Today’s preferred means of communication.

      Recommended Contact Information

      Optional Contact Information

      Mailing Address: Sounds old-school, but many employers still send offers & rejection letters via snail mail. Also, jobs that prefer local candidates may rather choose applicants from specific locales.
      Social Media: Add only if they are related to the job. Are you a designer? Perhaps link to your Behance. Likewise, link to your Github if you’re in IT and have made great contributions.
      Blog/Website: Got a website, portfolio, or blog? Are they relevant? Add its URL to your personal info section to show it off!

      Marketing specific advice? Perhaps. But employers will look you up online. Your professional blog will easily show up first in Google and make quite the statement.

      Contact Information to Avoid

      Date of Birth: Adding your birthdate could lead to ageism. Add only if required, such as for jobs serving alcohol, for example.
      Second Email or Phone Number: A second email address, mailing address, or phone number will just confuse them (and you).
      Photo/Headshot: In the United States, resume images and profile photos are usually not recommended.


      Start with a Heading Statement (Resume Summary or Resume Objective)

      Most Tinder users have little patience. It takes a witty statement or provocative image to get a match not to swipe left on you.

      That’s why a professional resume heading statement is super-important to get right. You’ve got to make a statement, with wit, that paints an attractive image of your candidacy.

      Your resume summary statement or resume objective statement are likely to have the most eye time since it’s at the top of the page.

      Here’s how to write an about me blurb that makes the recruiter swipe right:

      Resume Summary Statement
      Got enough relevant experience? Choose the resume summary statement.

      A good resume summary works when you apply at a job in which you have experience. It summarizes your position-related skills and qualifications.

      Let’s take a look at how to write a professional summary, both right and wrong:

      Personable and dependable graphic designer with 4+ years expertise in a fast-paced global marketing firm. Achieved company-best quality satisfaction rating according to internal review (99.76%). Seeking to advance career by growing with the DeZine team.
      I have been a graphic designer for the last 4 years. In addition to my knowledge of various software and design programs, I also handle some tough customer accounts, and I am always able to work well under pressure, even the tightest of deadlines.

      See the differences here? While the Wrong one has some experience listed, it focuses on everyday duties, not accomplishments. In the Right example, you give evidence of your IT consultant resume skills, achievements, and experience.

      Resume Tip: The "right" resume summary above also mentioned the company by name. This is a great way to make sure that your resume feels personalized, rather than just sent to every company out there.

      Resume Objective Statement

      Choose the resume objective statement if you have no work experience at all, or at least none related to the position you’re applying for (entry-level applicants, career changers, students, etc.).

      Since you don’t have relevant experience to summarize, you’ll highlight transferable skills from other areas. You’ll make the case that though you don’t have experience with this position, you do have experience relevant to it.

      Let’s looks at another set of good/bad examples on writing an objective for a resume:

      Diligent customer support specialist with 3+ years experience at large computer hardware company. Obtained highest grades in build spec knowledge (100%) and quality (97.3%). Seeking to further career by growing with the BQNY team as an entry-level IT technician.
      I am a customer support specialist eager to become an field technician. I don’t have experience in field work, but past coworkers have said that I am a quick learner. I am highly motivated because I enjoy being outside for work rather than behind a desk at a cubicle.

      See the differences here? The company is taking a greater chance by hiring someone without exact experience.

      So you’ll need to show them you have what it takes.

      In the Right one, we used some transferable skills from the previous company and some proud resume achievements.with numbers.

      Remember: numbers speak louder than words!

      The Wrong one doesn’t show enough to hold the hiring manager’s attention.

      Resume Tip: If you noticed, both "wrong" examples above used the first-person. Avoid this on your resume.


      List Your Relevant Work Experience & Key Achievements

      If you think of your resume as a fancy meal, the resume experience section is the main course.

      You’ve knocked out the appetizer with the previous sections, so now it’s time to fill in your work history and past achievements before moving on.

      Let’s go through the various job history components of the perfect resume experience section now.

      How to format the resume work experience section

      If you look at the above infographic, you’ll see our recommended way to format your employment history in the job experience section:

      • Job Title-This should go at the very top of each entry of work history so that it’s easy for potential employers to scan and find. Make it bold and/or increase the font size by 1pt or 2pts from the rest of the entry.
      • Company, City, State-On the second line, include the previous employer’s company name, and the city and state of the location you worked at.
      • Dates Employed-Thirdly, put the timeframe of your employment there. You can add the year or both the month and the year, but there’s no need to put exact days.
      • Keywords-It is important to sprinkle resume keywords throughout the experience section (we’ll talk more about this shortly).

      If adding more than one job history entry to your resume or CV experience section, start with the most recent position and go back in reverse-chronological order from there.

      Use five or six bullet points to make your case in each entry’s responsibilities and achievements.

      Also, your experience section resume bullet points should go near the top, just under your heading statement. However, if you have little or no professional experience, put your education section above your work history.

      Tailoring your resume work experience

      Robots are taking over.

      As hiring practices continue to modernize, larger companies are turning to applicant tracking systems (ATS) to give them a hand. ATS software automates the early stages of the recruitment process. How? They look for keywords and assign a score per candidate.

      If you see duties you’ve performed, include them in your resume job description bullet points.

      Finally, don’t use passive voice, as it feels evasive and unclear. Instead, choose active voice when writing a resume, as it’s concise and to the point:

      Growth team was managed by me.
      Managed growth team.

      How much work experience to include on a resume?

      Senior-level applicants, such as executives and managers, should list up to 15 years of relevant work experience with powerful action verbs to introduce each bullet point.

      Mid-level job seekers should include detailed job descriptions of relevant positions and a brief mention of any other positions.

      Entry-level candidates should list and describe all paid work, particularly calling out responsibilities and achievements that are most relevant.

      First-time job hunters with no work experience can still include other history, such as a student organization role, internship, or volunteer experience, to fill out their experience section.


      List Your Education Correctly

      Many people treat the education section as an afterthought, but you shouldn’t.

      Here’s how to put education on your resume so you don’t get schooled:

      • The right resume education order is to place your highest degree first.
      • Add any other degrees after in reverse-chronological order.
      • If you finished a university degree, don’t add high school info.
      • Add any relevant coursework, honors, or awards you received.

      Simple, huh?

      Resume Tip: We mentioned this earlier, but we’ll repeat it, just in case: if you have little or no working experience, place your education on top and your experience section below it. Otherwise, keep your resume education section just beneath your work history.

      Here’s a brief look at how to list education on a resume:


      Put Relevant Skills that Fit the Job Ad

      Picture a hunk of beef (the cow variety, not Chris Hemsworth).

      Now imagine a well-cooked, perfectly-seasoned steak.

      Your resume is one of these two: it’s either unprepared to be served, or it’s the prime cut sprinkled with the perfect resume skills.

      Hard skills vs. soft skills

      Hard skills are specific abilities and know-how (e.g., Photoshop, cash register).

      Combined, these make up a skill set, which is a job seeker’s range of skills and abilities.

      Resume Tip: Don’t list irrelevant skills! An IT resume doesn’t need to disclose your veterinary skills, and a resume for a chef shouldn’t include your ability to use Photoshop.

      What skills to put on a resume?

      When you consider how to create a resume that will definitely stand out, it has everything to do with sprinkling your skills throughout. But it also makes sense to have a big section labeled "SKILLS."

      Remember that job description you had handy from earlier?

      Use the key job-related skills and keywords listed in that ad to help you create a great resume for a job that will make the ATS light up like Times Square.

      Here is a list of some common skills to put on a resume:

      • Job-specific skills-Particular prowess the company specifically requires.

      Resume Tip: Don’t just google "skills for a [industry] resume" and throw in the results. Take time to tailor your resume skills list to the job posting, as we mentioned earlier.

      How to list skills on a resume?

      There are several ways to include a list of skills on a resume. For most, a simple skills section which includes 5-6 key abilities and your proficiency level is enough:

      For specific job titles and technical skills, you may want to list your particular knowledge per item, to give them specific detail into the areas of the skill you excel at:

      Resume Tip: Not every skill is worth mentioning on a resume! Saying you can use Microsoft Word is like bragging about being able to use a fork.


      Include Additional Important Resume Sections

      Here’s the thing-everyone’s resumes include those sections above. But what should a resume include to make it personalized?

      Additional sections on your CV/resume can showcase just about anything about you, from your proud commendations to languages in which you’re fluent and more.

      Here are some recommendations for extra sections to include on your resume which will help you stand out:

      Hobbies and interests

      You might not think that your love of baseball and being the Little League assistant coach would be of interest to a potential employer.

      Volunteer work

      Certifications and awards

      Placed first in a chili cook-off at the state fair? If you’re looking to be a cook, it will definitely help. Likewise, a food safety certification or food handler’s license that you already have would surely be in your favor.


      Speak another language? Impressive!

      Publications & projects


      Complement Your Resume With a Cover Letter

      Your cover letter or job application letter lets you expand upon things that you need to keep brief on your resume. Also, it allows you to speak easily in normal sentences!

      Sound like overkill?

      Think again.

      Most employers think a resume is not enough to make a decision.


      Proofread, Save, and Email Your Resume the Right Way

      You’re almost there, but don’t send it off just yet.

      Here are some resume best practices to keep in mind so you can rest assured that you wrote a perfect resume.

      Proofread & double-check

      Better safe than sorry!

      Online presence

      Remember when we discussed social media and LinkedIn back in the contact section? Well, do you remember the naked pictures you posted onto Facebook several months ago?

      Yeah, those have to come down.

      Resume Tip: Don’t send your email to the catch-all public email address for the entire company, unless the job listing specifically asks you to do so. Find the personal email address of the HR manager, instead, if you can.

      Saving your resume

      Word Doc or PDF? PDF resume downloads are the most common, nowadays. Its format is finalized when you save it, so they get a nice, clean document that doesn’t cause formatting issues. However, Microsoft Word’s .doc & .docx have been the standard for some time, and many still prefer it for their CV or resume because it causes less issues with any ATS software.



      Make it legible

      This entire document you’re making is completely useless if the employer can’t actually read it. Make it easy for them to scan by keeping these points in mind:

      • Use bold text to draw attention to particular words or phrases, and italics for supporting text. Avoid underlining, as it just makes the resume feel cluttered (and URLs already use it).
      • Complement the standard font of your text by alternating serif for sans-serif (or vice versa) in any section headings. For example, you can pair the Arial font (sans-serif) of Calibri font (sans-serif) with the Times New Roman font (serif).

      Be consistent

      Consistency on your resume draft is crucial, just like your consistency as their future employee. For example, format your dates any way you’d like (31 Dec, December 31, 12-2020, etc.), but follow the same throughout.

      If you find an icon to introduce a particular resume section, find resume icons for each section or skip them altogether. Also, make sure that your resume margins have the same width on all four sides.

      Don’t use the wrong verb tenses or go back and forth between tenses. If it was a past job that you no longer work at, use the past tense. If you’re listing a current position, use the present tense. Whatever you do, keep them consistent throughout.

      Want to make sure your resume will hook every recruiter and get you that interview? Get our free checklist and learn what makes a job-winning resume: 46 Things You Need To Do Before You Send Your Resume.

      Email your resume the right way

      When you send a resume to a catch-all email address such as [email protected], your resume and cover letter are entering a sea of similar emails from other job seekers fighting for the same position as you.

      Resume Writing: All You Need to Know

      Here’s a summary of our professional tips on how to make a resume for a job:

      • Stay relevant-Every single item on your resume should prove you are the best possible candidate.
      • Tailor-Make one resume specifically for one specific job and company to apply at. Name the company and pick skills which relate to the open position.
      • Choose the right stuff-Use active voice, write a heading statement for your situation, and don’t include unnecessary details.
      • Be consistent-Follow the same formatting, styles, colors, and conventions throughout your resume.

      Have any questions on how to write a resume? Not sure how to make the perfect resume work experience section or how to build a resume list of skills or achievements? Get at us in the comments below and we’ll answer your questions. Thanks for reading, and good luck with creating your resume!

      What do you think?

      Written by restart1


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